Suggesting Edits in Google Docs

Issue

With Google Docs, you can create and edit text documents right in your web browser—no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.

If you are reviewing a document and want to suggest changing some text, you can suggest edits to the owner of the document without affecting the original text. Your suggestions will not change the original text until the document owner approves them. Once you are in Suggesting mode, start typing to begin suggesting edits.

Environment

Windows and Mac OS X

Resolution

Suggest an edit in a document

You can propose a change to a document without directly editing the text by suggesting an edit. Suggestions can be viewed on Android devices, but can’t be added on mobile devices at this time.

  1. Open the document

  2. In the top-right corner, make sure you are in Suggesting mode, which may also appear as a icon.

  3. To suggest an edit, simply begin typing where you think the edit should be made in the document. You can also select text and type alternative text to suggest replacing the original.

  4. Your suggestions will appear in a new color and any text you suggest deleting or replacing will be crossed out.

  5. Owners of the documents will receive an email with your suggestions and be able to accept or reject them.

 

Image shows how to access the suggesting button by locating it in the top corner.

 

Explain a suggested edit you have made

To give more detail about a suggested edit you have made:

  1. Open the document where you made the suggestion.
  2. Click your suggested edit and type your comment into the text box that appears.
  3. Click Reply.

 

Difference between suggesting edits and commenting

Anyone with "Can comment" or "Can edit" access to a document can leave comments or suggest edits.

Image shows the differences between suggesting edits and adding comments.
Learn more about What You Can Do with Docs with Resources from the GSuite Learning Center

Allow others to suggest edits in a document

When you share a document with someone, you can allow them to make comments and suggest edits without making direct changes to the document by giving them "Can comment" permissions.

  1. Open the file you want to share.

  2. In the top-right corner, click Share .
  3. Add the email addresses for the people you want to share with in the text box.
  4. Click the drop-down menu next to the text box and select "Can comment".
  5. Click Done.

People who have permission to edit the document can also suggest edits by switching from      Editing to Suggesting mode in the top-right corner of a document.

 

Partially reposted from the Google Docs Editors Help site: https://support.google.com/docs/answer/6033474?hl=en&ref_topic=1361461

For more help, please contact ITS at its@manhattan.edu or 718-862-7973.

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Details

Article ID: 34173
Created
Tue 7/25/17 9:47 AM
Modified
Mon 10/28/19 3:11 PM