How to: Change Your Name or Reply-to Email Address in Gmail


This article explains how to change the name that is displayed on outgoing email and how to change the "reply-to" email address for outgoing email.



This article will give you step by step instructions on how to change your name or email in Gmail. So if you were to send an email it will show a different address.

Hint: It is important to note that in order to have the email sent to the new email address the user must own it as a real email account or as an alias. Otherwise you will not be receiving an email.

How to obtain an alias for a Manhattan College account

Hint: Only employees can obtain email aliases.

Simply send an email to indicating the exact alias you desire (ex. We will send your request to the appropriate group for processing, and we will notify you once your alias has been created.

How to change your display name on outgoing messages in Gmail

  1. Sign into your existing Gmail account.
  2. Select the Gear icon in the top right corner:

image depicting how to access the settings gear icon


  1. Select Settings in the drop down menu:

image depicting the settings buttons for gmail


  1. Click on the Accounts tab and then click edit info next to your email address:

image depicting the accounts tab under settings in gmail

  1. Underneath the name that is currently attached to your account, select the radio button and enter the full name that you would like users to see when you send them an email. For example, in the screenshot below, we've changed our name from Training User1 to IT Trainer.

image depicting the edit email address menu

  1. You may notice that your displayed name in Gmail is incorrect or there are two emails, one that is correct and another that is incorrect. You will have to navigate to the Google Profile page where you will change the account name there:
    1. Visit the Google Profile page and make sure you are logged into the account you wish to edit.
    2. Select the Arrow icon to the right. 
    3. Now you will be able to edit your name. Make sure to select OK when done.

How to change your "reply-to" address in Gmail

  1. In order to change the reply to email address, you must first follow the first five steps above.
  2. Once you have done that, click Specify a different "reply-to" address:

image depicting how to specify a different reply to address

  1. Type in your desired "reply-to" address and then click Save Changes:

image depicting where to edit the reply to address


If you have any further trouble, please contact us at or (718) 862-7973.



Article ID: 6507
Wed 6/3/15 2:31 PM
Wed 12/13/23 10:34 AM

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