Microsoft Teams Webinar Setup

About

In this article we will review how to setup a Webinar in Microsoft Teams.

Microsoft Teams in a desktop browser or Teams Web App for desktop.

Navigate to Microsoft Teams as you normally would.
Navigate to the calendar on the left side menu.
At the top right of the screen, click the drop down arrow to the right of + New meeting.
Click Webinar.

You will want to carefully review all available options to tailor this webinar to fit your needs.
You will initially be brought to the Details area. Note that there are multiple sections of settings that you can review listed on the left side. There are also Meeting options at the top. It is recommended that you review all available options, if this is your first time scheduling a webinar.
Let's start by selecting the date and time for the beginning and end of the webinar.

In the next section you will be able to add Co-organizers and Presenters including external presenters.
- Anyone added will receive an email.
- Co-organizers are described in Teams as: "Co-organizers can manage the event but can't publish or edit event details."
- Presenters are described in Teams as: "Presenters present or speak at the event."
Next you will determine access settings
- Whether the event will be exclusive to your organization or public.
- Whether you will enable use of email to communicate the event through teams.
- Whether you will enable use of social media through teams.

At the bottom of the initial screen you have options for:
- Allowing attendees to use their microphones and cameras or not.
- Allowing Q&A
- Enabling the Green room which Teams describes as: "Lets organizers and presenters check their audio, video, and content sharing before attendees are admitted. To use this feature, make someone a presenter and turn it on before the meeting starts."

As previously mentioned, if this is your first time, it is a great idea to sift through all the settings. First let's go to meeting options which can be accessed by clicking "Meeting Options" at the top, as mentioned prior, or by clicking "Edit more options" at the bottom.

Since the options are well described in Teams, I will not review every option. I will simply point out that you can scroll through all options or use the menu on the left side to skip to a section of interest.

You will need to save the webinar to continue working through the options on the left side.
I will not review all options, but will point out ones you may want to consider editing:
- Presenter bios
- Theming (Edit how the registration page looks)
- Attendee Status (See your attendee list)
- Reports
- Recordings
If you want to preview the registration site, Click "View draft" at the top. When ready to Publish, click "Publish site".

Once you save your webinar, and have done everything in that initial section, you can get back into the webinar on the calendar by double clicking the event in the calendar.
You can also just click the Join link to join the webinar.
You can also click once on the event and get the event registration link.

If you double click the event you will see the details view of your event.
- You will see options, the ones you will more likely want to use are Chat, Attendance, and Q&A.
- Take note of the Q&A as there an option to Moderate posts that you may wish to use, more on that below.
- You will also see an option to "Manage event". This takes you back to where we initially started where you were setting up the event in case you need to make any changes.