Google Calendar's "Find a Time" Feature

About 

Google Calendar's:  Find a Time  feature allows you to easily schedule large group meetings. 

Environment

G Suite

Steps

The way to access Google Calendar is to select the Google Calendar app from your Google App Drawer from any Google app such as Gmail, Docs, Sheets, Slides, etc. You can also access it using the following URL: calendar.google.com

image depicting the google apps menu

The following instructions include how to quickly and easily schedule a meeting with a group of colleagues who are using Google Calendar:

If the other guests have shared their calendar with you, you can use the "Find a time" feature to schedule an event at a time that works for everyone. You can compare up to 20 schedules at one time.

Note: The Find a time feature is available while using a computer and the Google Calendar app for Android.

  1. Open Google Calendar.

  2. Create a new event, or open an existing event (you may need to click Edit event first).

  3. Select the: Find a time tab. If the other guests' calendars are shared with you, you will see their schedules.

  4. Find a time that you works for all your guests' calendar. Use the arrows at the top to navigate between days.

  5. Once you've found a time, click the area within the calendar grid. The time will update at the top of the page.

  6. Select Save.

Note: You can only edit the event if you created the event yourself, or if the event organizer gave guests permission to modify the event.

All-day events: All-day events are shown at the top of the calendar grid. If a guest has an all-day event, they will appear available in the "Find a time" tab unless their event is set to show as Busy. To schedule an all-day event, click the Week button and then click the area at the top of a day column.

For more details be sure to explore the Find a time for my meeting section from a Google Blog post.


For more help, please contact ITS at its@manhattan.edu or 718-862-7973.

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Details

Article ID: 25369
Created
Wed 2/22/17 11:51 AM
Modified
Thu 2/27/20 11:49 AM