Chromebox for Meetings Instructions

What is Chromebox for Meetings?

Chromebox for Meetings is a device that enables video conferencing powered by Google Hangouts. It boasts the ability to simultaneously connect up to 25 video sessions. Meetings are designated by their unique meeting codes.

Chromebox for Meetings Features

  • Powered by Google Hangouts– anyone with your meeting code can join your meetings from the web or a mobile device.
  • Video conferencing with anyone, anywhere– instantly schedule meetings with dozens of internal and external participants up to 25 devices.
  • Share and collaborate in an instant– enjoy real time, wireless sharing and collaboration with nothing more than a link.
  • Full HD 1080p camera with automatic resolution switching based on available bandwidth and automatic low-light correction. Also has a microphone and speaker with noise filter and also mute, end call, and volume buttons on a remote control. The wireless remote control contains a full QWERTY keypad on the back of the remote, and also a nano-sized USB adapter.

Meeting Codes

If you are not given a meeting code to join, there are multiple ways that you can obtain a meeting code.

To create a new meeting code from the Meets website:

  1. Navigate to https://meet.google.com/
  2. Select the sign in button in the top left corner and proceed to log in with your JasperNet Credentials.
  3. Once signed in, you will be able to start a new meeting which will provide you with a meeting code directly under where it says Meeting Ready.
Hint: When you use this code to join a meeting, you must only use the 10 letter code at the end of the URL.

To obtain a meeting code from a Google Calendar event:

  1. Navigate to your Google Calendar event.
  2. Select the event, which will display the event details.
  3. There it should show you a tab that shows Join Hangouts Meet. Underneath a URL with a 10 letter code at the end of the URL in the format, abc-defg-hij. You will then use this code without the dashes as the meeting code on the Hangouts Meet Hardware in the room.

Chromebox for Meetings Instructions

Certain rooms around campus have Chromeboxes installed. These Chromeboxes will allow you to create and join a Google Hangouts Meet. To start or join a Hangouts Meet you would have to navigate through meet.google.com or your Google Calendar.

image depicting the options for starting a meeting and using a meeting code

To get started with a Meeting in a Crestron room, push the Video Conference button found on the Crestron unit. You will be presented with this screen. To get started in a room with no podium, power on the Chromebox and you will be presented with the same screen.

image depicting the chromebox remote

To navigate the menu:

You may use the arrows on the provided Chromebox remotes to navigate the Chromebox menu that is displayed.

To start a new meeting:

If you do not having a meeting code and would like to begin a meeting, you may press Start a new meeting. This will begin a video conference where you will be given a meeting code that you can share with others so that they may join. This meeting code can be found in the upper left of the screen when you press this  button found on the  remote:

To use a meeting code:

If you happen to have a meeting code, type the code in using the provided remote after selecting Use a meeting code. It must be entered without any dashes. For example, a meeting code with the format “abc-defg-hij” would be entered as “abcdefghij” excluding the quotes and dashes.

Hint: Please remember to power off all the units. Turning off these devices extends the life and conserves energy for everyone.

For more help, please contact ITS at its@manhattan.edu or 718-862-7973.

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Details

Article ID: 46075
Created
Wed 1/10/18 12:18 PM
Modified
Mon 10/28/19 3:11 PM