Sharing Via a Link in Microsoft 365

About

This article reviews how to share via a link in Microsoft 365.

Environment

Microsoft 365 on a desktop browser.

Steps

• Note that sharing via a link is very permissive. Be mindful of what that means before proceeding and discuss with ITS if you have questions.
• There are different links for sharing with individuals vs sharing with a link so be mindful to provide the correct link.
• Navigate to Microsoft 365 as you normally would.
• Click the share button to the right of the document you wish to share. The share button looks like a square with an arrow coming up and to the right.

• Click Share again on the drop down menu.

• Note that clicking Copy link at the screen that appears copies the link for sharing with individuals, not the link for sharing via link. This can be confusing.
• Click the gear icon to the right of Copy link to setup a link for sharing.

• At the top area select who you wish to grant the access to.
• Options are:
  • Anyone
  • People in manhattan.edu
  • Only people with existing access
  • People you choose

• Under More settings, select the level of access you wish to provide.
• Options are:
  • Can edit (Make any changes)
  • Can review (Can only suggest changes)
  • Can view (Can't make changes)
  • Can't download (Can view, but not download)

• As previously mentioned, sharing a link can be very permissive. You may want to take advantage of the option to set an expiration date on the link.
• If selecting Anyone, you get an option to set a password.
• When done making selections, click Apply.
• Before copying the link, mouse over it to ensure it is providing you the desired link with the desired audience and permission.
• Then click Copy link to retrieve your link.
• Always check to ensure the link is correct by mousing over it when copying for sharing.

For more help, please contact ITS at its@manhattan.edu or 718-862-7973.