Best Practices for Video Conferences


When setting up a video meeting in a room, it is important to follow these best practices to ensure a more successful video conference meeting.

Video Conferencing Best Practices

Follow these tips to ensure a more successful video conferencing meeting.

  • Establish visual cues, such as raising your hand, to indicate contributions from remote and on site participants. (Not necessary for small groups.)

  • Ask an on site participant to make sure that remote participants are connected and included in any side conversations during the meeting. If you are having a large meeting (more than10 people), the best practice would be to have a facilitator make sure all voices are heard, this should not be the leader.

  • ITS recommends: Jabra Speak 510. A portable speakerphone, which allows for clearer conversations and more efficient meetings.

  • Set up the video camera across from the whiteboard so it is easier for remote participants to see it.

  • Create a backup communication plan in case you have trouble connecting with remote participants. A backup plan can include asking on site participants to connect to the meeting through their laptops, or putting a cell phone on speaker and collaborating through a brainstorming tool. For example open a Google Doc to share the meeting notes and include all participants.  Or start a Google Hangout as a back channel, to make sure all voices are heard.

  • Pre load all your content.  Allow your content enough time to upload before use.

Additional Resources

Please see this link for more best practices and troubleshooting tips: Video Conferencing Best Practices and Troubleshooting


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Article ID: 51157
Wed 3/28/18 2:40 PM
Mon 10/28/19 3:28 PM